Shareholders right to make proposals
Each shareholder is entitled to put items on the agenda, propose resolutions and ask questions, in writing or by electronic means, at the Annual General Meeting if he/she so requests in writing to the Board of Directors of the Company with time enough in advance so that the matter can be placed on the agenda and presented to shareholders before the meeting. (Articles of Association, Clause 4.22).
The final agenda and proposals from the Board of Directors are published the latest two weeks before the meeting. Shareholders must send their proposals to the Company via e-mail or ordinary mail.
E-mail address: complianceofficer@eimskip.is (subject: AGM)
Business address:
Eimskipafélag Íslands hf.
c/o Compliance Officer (AGM)
Korngardar 2
104 Reykjavík
Iceland
The deadline to have items put on the agenda, propose resolutions and ask questions expires on 16 March 2020 at 16:00 GMT.
How to vote on the AGM
Shareholders attending the Annual General Meeting in person will be registered at the entrance of the meeting and will receive their ballot and other relevant documents. Shareholders attention is drawn to the fact that only shareholders duly registered in the Company’s share registry will be able to vote. Shareholders which are legal entities must be represented by an authorized representative.
Shareholders who do not attend the Annual General Meeting in person can vote on items on the agenda in writing, or by issuing a power of attorney.
Voting in writing or in person
A shareholder‘s request to vote in writing must be received by the Company no later than five days prior to the Annual General Meeting. Shareholders can request to have their ballot sent to them or claim their ballots at the Company’s headquarters where they can cast their votes in person on weekdays from 9:00 to 16:30. Shareholders can also send their ballots duly filled-out to the Company via e-mail or ordinary mail.
E-mail address: complianceofficer@eimskip.is (subject: AGM)
Business address:
Eimskipafélag Íslands hf.
c/o Compliance Officer (AGM)
Korngardar 2
104 Reykjavík
Iceland
Filled-out ballots must be received by the Company before 13:00 GMT on 26 March 2020.
Powers of attorney
Shareholders not attending the Annual General Meeting in person can grant a written power of attorney. Such power of attorney can only be granted by a shareholder who is duly registered in the Company’s share registry. In case of shareholder being a legal entity the power of attorney must be signed by an authorized signatory.
Power of attorney shall be dated, signed by a registered shareholder and signed by two witnesses (showing name and ID number) who shall confirm the correct date, signature and legal capacity of the shareholder. The power of attorney must not be older than one year from issuing date.
Written powers of attorney must be received by the Company before 13:00 GMT on 26 March 2020.
Total number of shares and voting rights
On 4 March 2020 the Company’s total share capital amounted to ISK 187,000,000 divided into the same amount of shares with a nominal value of ISK 1.00 each.
Each share in the Company carries one vote except the 5,228,544 Treasury Shares that do not carry voting rights. Therefore the total votes in the Company are 181,771,456 on 4 March 2020.