Eimskip‘s electronic AGM will be held Thursday 17 March 2022 at 16:30 (GMT).
The Board of Directors has decided that the annual general meeting will be held electronically cf. Article 4.4 of the Company‘s Articles of Association.
Shareholders or shareholder’s agents who wish to attend the meeting, either electronically or at the headquarters, are requested to register on Lumi’s website no later than @12:00 GMT on 16 March 2022, or the day before the AGM.
Shareholders right to make proposals
Each shareholder is entitled to put items on the agenda, propose resolutions and ask questions, in writing or by electronic means, at the Annual General Meeting if he/she so requests in writing to the Board of Directors of the Company with time enough in advance so that the matter can be placed on the agenda and presented to shareholders before the meeting. (Articles of Association, Clause 4.22).
The final agenda and proposals from the Board of Directors are published the latest two weeks before the meeting. Shareholders must send their proposals to the Company via e-mail or ordinary mail.
E-mail address: agm2022@eimskip.com (subject: AGM)
Business address: Eimskipafélag Íslands hf.
c/o Compliance Officer (AGM)
Sundabakki 2
104 Reykjavík
Iceland
The deadline to have items put on the agenda, propose resolutions and ask questions expires on 7 March 2022 at 16:00 GMT.
How to vote on the AGM
The Board of Directors has decided that the annual general meeting will only be held electronically cf. Article 4.4 of the Company‘s Articles of Association, and shareholders can participate in the meeting without being present in the headquarters via the Lumi AGM solution. It is recommended that shareholder use the Lumie app or a computer and that the newest available browser is set up (Chrome, Safari, Edge of Firefox). Electronic participation constitutes attendance to the meeting and grants shareholders the right to participate in the meeting. Shareholders are also welcomed to attend the meeting at the company's headquarters at Sundabakki 2, 104 Reykjavík.
Voting on proposals during the meeting will solely been done via Lumi AGM solution. All shareholders, whether attending the meeting at the Company’s headquarters or participating electronically, are encouraged to download the Lumi AGM app to their own mobile device, but votes can also be casted via Lumi AGM website. Instructions on how to register into Lumi and into the meeting will be put on the AGM’s website.
Shareholders or shareholder’s agents who wish to attend the meeting, either electronically or at the headquarters, are requested to register on Lumi’s website no later than @12:00 GMT on 16 March 2022, or the day before the AGM. The registration must be done by attaching a copy of lawful ID, and a power of attorney if applicable. Registration is a condition for participating in the meeting and shareholder’s attendance will be calculated irrespective of whether shareholders are present at the headquarters or participate via Lumi.
Shareholders who do not attend the Annual General Meeting in person can vote on items on the agenda in writing, or by issuing a power of attorney. A shareholder‘s request to vote in writing must be received by the Company no later than five days prior to the Annual General Meeting. Shareholders can request to have their ballot sent to them or claim their ballots at the Company’s headquarters where they can cast their votes in person on weekdays from 9:00 to 16:00. Shareholders can also send their ballots duly filled-out to the Company via e-mail or ordinary mail.
E-mail address: agm2022@eimskip.com (subject: AGM)
Business address:
Eimskipafélag Íslands hf.
c/o Compliance Officer (AGM)
Sundabakki 2
104 Reykjavík
Iceland
Filled-out ballots must be received by the Company before the Annual General Meeting commences or before 09:00 GMT on 17 March 2022.
Powers of attorney
Shareholders not attending the Annual General Meeting in person can grant a written power of attorney for an agent to participate via Lumi AGM. Such power of attorney can only be granted by a shareholder who is duly registered in the Company’s share registry. In case of shareholder being a legal entity the power of attorney must be signed by an authorized signatory.
Power of attorney shall be dated, signed by a registered shareholder and signed by two witnesses (showing name and ID number) who shall confirm the correct date, signature and legal capacity of the shareholder. The power of attorney must not be older than one year from issuing date.
Total number of shares and voting rights
On 17 February 2022 the Company’s total share capital amounted to ISK 175,200,000 divided into the same amount of shares with a nominal value of ISK 1.00 each.
Each share in the Company carries one vote except the 31,710 Treasury Shares that do not carry voting rights. Therefore the total votes in the Company are 175,168,290 on 17 February 2022.