Shareholders right to make proposals
Each shareholder is entitled to put items on the agenda, propose resolutions and ask questions, in writing or by electronic means, at the shareholders meeting if he so requests in writing to the Board of Directors of the Company with time enough in advance so that the matter can be placed on the agenda and presented to shareholders before the meeting. (Articles of Association, Clause 4.22).
The final agenda and proposals from the Board of Directors are published the latest one week before the meeting. Shareholders must send their proposals to the Company via e-mail or ordinary mail.
E-mail address: complianceofficer@eimskip.is (subject: Shareholders Meeting)
Business address:
Eimskipafélag Íslands hf.
c/o Compliance Officer
Korngardar 2
104 Reykjavík
Iceland
The deadline to have items put on the agenda, propose resolutions and ask questions expires on 27 August 2018 at 16:00 GMT.
How to vote on the meeting
Shareholders attending the shareholders meeting in person will be registered at the entrance of the meeting and will receive their ballot and other relevant documents. Shareholders attention is drawn to the fact that only shareholders duly registered in the Company’s share registry will be able to vote. Shareholders which are legal entities must be represented by an authorized representative.
Shareholders who do not attend the shareholders meeting in person can vote on items on the agenda in writing, or by issuing a power of attorney.
Voting in writing or in person
A shareholder‘s request to vote in writing must be received by the Company no later than five days prior to the shareholders meeting. Shareholders can request to have their ballot sent to them or claim their ballots at the Company’s headquarters where they can cast their votes in person on weekdays from 9:00 to 16:30. Shareholders can also send their ballots duly filled-out to the Company via e-mail or ordinary mail.
E-mail address: complianceofficer@eimskip.is (subject: Shareholders Meeting)
Business address:
Eimskipafélag Íslands hf.
c/o Compliance Officer
Korngardar 2
104 Reykjavík
Iceland
Filled-out ballots must be received by the Company before the shareholders meeting commences.
It will not be possible to vote electronically on the meeting.
Powers of attorney
Shareholders not attending the meeting in person can grant a written power of attorney. Such power of attorney can only be granted by a shareholder who is duly registered in the Company’s share registry. In case of shareholder being a legal entity the power of attorney must be signed by an authorized signatory.
Power of attorney shall be dated, signed by a registered shareholder and signed by two witnesses (showing name and ID number) who shall confirm the correct date, signature and legal capacity of the shareholder. The power of attorney must not be older than one year from issuing date.
Written powers of attorney must be received by the Company prior to the shareholders meeting or when registering for the meeting. The attorney must identify himself when registering.
Total number of shares and voting rights
On 10 August 2018 the Company’s total share capital amounted to ISK 200,000,000 divided into the same amount of shares with a nominal value of ISK 1.00 each. Each share in the Company carries one vote except the 13,360,770 Treasury Shares that do not carry voting rights. Therefore the total votes in the Company are 186,639,230 on 9 August 2018.
On 6 September 2018 the Company’s total share capital will amount to ISK 187,000,000 divided into the same amount of shares with a nominal value of ISK 1.00 each. Each share in the Company carries one vote except the 360,770 Treasury Shares that do not carry voting rights. Therefore the total votes in the Company will be 186,639,230 on 6 September 2018.